Fleet Management Platform — South Africa

FLEET DESK

Manage your entire vehicle rental operation from one powerful dashboard. Vehicles, clients, rentals, invoices, fines, expenses and real-time analytics — built for South African operators.

Get Started Explore Features
360°
Fleet Visibility
LIVE
Push Notifications
PWA
Any Device, No App Store
PDF
Instant Invoice Export
MULTI
Tenant Architecture
blu-tec.co.za/
Dashboard
Vehicles
Clients
Rentals
Billing
Fines
Expenses
Reports
Settings
Dashboard
AD
12
Active Vehicles
8
Active Rentals
R48.2k
Revenue MTD
R3.1k
Outstanding
Monthly Revenue
JulAugSepOctNovDecJan
Active Rentals
ClientVehicleStatus
J. MokoenaHilux '22Active
S. KhumaloVW PoloActive
P. van WykRanger '23Due soon
L. ThomasHyundai i20Overdue
M. DlaminiCorolla '21Pending
Everything you need

A complete ops
platform.

From the moment a vehicle joins your fleet to the final invoice — every step covered, tracked, and reportable.

Vehicle Management
Track every vehicle — photos, documents, service history, rates, and real-time availability status.
Client Profiles
Full client records with licence details, rental history, outstanding balances and document storage.
Rental Lifecycle
Open, manage and close rentals with odometer readings, handover notes and automatic status tracking.
Reports & Analytics
Revenue vs expenses, fleet utilisation, client insights, P&L by period. Interactive charts reveal your fleet's true financial picture.
Revenue & P&LFleet AnalysisClient InsightsMonthly Trends
Net Profit — 6 months
Revenue
R48,200
Net Profit
R31,650
Invoicing & Payments
Professional PDF invoices from any rental in one click. Track payments, outstanding balances, and send email reminders.
INV-0089
PAID
J. Mokoena · Toyota Hilux
Rental (7 days)R3,850
InsuranceR350
TotalR4,200
Multi-User Roles
Admin, staff, and driver roles. Drivers get a dedicated mobile-first portal for their own rentals and notifications — your admin data stays protected.
Fine Management
Log traffic fines, attach documents, assign to drivers, send notifications, and convert to invoices automatically.
Expense Tracking
Fuel, maintenance, tyres, insurance per vehicle. Tie costs to assets for accurate per-vehicle profitability.
Simple by design

Up and running
in minutes.

01
Add Your Vehicles
Register each vehicle with photos, registration docs, daily/weekly/monthly rates, and all identification details.
02
Register Clients
Create client profiles with driver's licence details, contact info, and supporting document uploads.
03
Start a Rental
Open a rental, log odometer readings, set rates. Vehicle status updates automatically and your team gets notified.
04
Invoice & Get Paid
Generate a professional PDF invoice in one click. Record payments, track balances, and close the loop.
Always in the loop

Real-time push
notifications.

Your team gets instant alerts the moment anything important happens — on any device, even when the app is closed.

11 Configurable Event Types
New rentals, payments, expenses, fines, vehicles added or removed — each individually toggleable per company.
Works on iOS & Android
Install FleetDesk as a PWA and receive native push notifications. No app store required.
Per-Company Preferences
Admins control exactly which events fire for their team. Silence noise, keep signal.
9:41 AM
FLEETDESK NOTIFICATIONS
New Rental Created
RT-0041 started — J. Mokoena / Hilux.
Just now
Payment Received
R4,200.00 recorded on INV-0089.
2 mins ago
Fine Notice Sent
R750 fine — S. Khumalo / VW Polo.
18 mins ago
Vehicle Added
Ford Ranger (CA 123-456) joined fleet.
1 hour ago
Under the hood

Built for the
real world.

01
Progressive Web App
Install FleetDesk from the browser on any phone, tablet or desktop. No app store. Works offline for key views. Adds to home screen like a native app — with push notifications included.
PWAService WorkerOffline-readyInstallable
02
Driver Portal
A dedicated mobile-first portal for drivers. View active rentals and vehicle details, receive notifications — without access to admin or billing data. Invite via email link.
Mobile-firstRole-basedEmail invite
03
PDF Invoice Generation
Professional, branded PDF invoices generated in one click. Company logo, itemised line items, VAT, and payment status — emailed directly to clients on the spot.
PDF exportBrandedEmail deliveryVAT
04
Dark Mode + Custom Branding
Full dark and light mode. Admins customise the app name and logo to match their brand. Each tenant sees their own identity — not generic software.
Dark / Light modeCustom logoCustom app name
05
Multi-Tenant Architecture
One platform, unlimited companies. Each company's data is completely isolated. Super-admins manage all tenants; company admins only ever see their own operation.
Multi-tenantData isolationSuper-admin
06
Document Management
Upload and store vehicle registration papers, roadworthy certs, driver's licences, and fine attachments. All documents linked to context and downloadable on demand.
File uploadsPer-vehicle docsPer-client docsFine attachments
Simple pricing

One plan.
Everything included.

Full access to every feature — vehicles, clients, rentals, invoices, push notifications, reports, and more.

Monthly
Pay month to month, cancel any time.
R399/ month
  • Unlimited vehicles & clients
  • Full rental management
  • PDF invoicing & payment tracking
  • Fine & expense management
  • Reports & analytics
  • Push notifications (PWA)
  • Multi-user roles & driver portal
  • Custom branding & dark mode
Get Started
Best Value
Annual
Billed once a year. Lock in savings.
R4,069/ year
Save 15% vs monthly — R719 back in your pocket
  • Unlimited vehicles & clients
  • Full rental management
  • PDF invoicing & payment tracking
  • Fine & expense management
  • Reports & analytics
  • Push notifications (PWA)
  • Multi-user roles & driver portal
  • Custom branding & dark mode
Get Started — Save 15%

Hosted securely in South Africa  ·  Support included

Get in touch

Let's get your
fleet moving.

Tell us about your operation and we'll get you set up. Typical onboarding takes less than a day.

Quick setup
Add your vehicles and start your first rental the same day you sign up.
Dedicated support
We're a South African team — support in your timezone, no ticket queues.
Your data stays yours
Hosted securely in South Africa. Your data is never shared or sold.

Your details are private and never shared.

Message Sent!
Thanks for reaching out. We'll be in touch within one business day.

Ready to take
control of your fleet?

Everything you need to run a professional rental operation — one platform, zero complexity.

Get Started Sign In
Hosted securely in South Africa Your data, your control Works on any device